Task: You spend much of your day managing email, your schedule and your contacts using Outlook. How can you more efficiently navigate the tool?
Solution: Utilize a few lesser known but powerful keyboard shortcuts to make frequent tasks speedier. Not everyone uses shortcut keys to save time, but some people find them easier to use than a mouse, especially when spending long stretches of time at the computer or working on a laptop with an awkward mouse.
How: The list of possible shortcuts is long so we’ll share some of our team’s favorites. Note that with Outlook 2007, you can now actually customize keyboard shortcuts.
To Do This: Press
Basic Navigation:
Switch to Mail: CTRL+1
Switch to Calendar: CTRL+2
Switch to Contacts: CTRL+3
Switch to next message (w/ message open): CTRL+PERIOD
Switch to previous message (w/ message open): CTRL+COMMA
Email Management:
Mark as read: CTRL+Q
Mark as unread: CTRL+U
Open flag follow up dialogue box: CTRL+Shift+G
Create new [message, event, contact, page]: CTRL+N
Save: CTRL+S
Send: CTRL+ENTER or ALT+S
Forward: CTRL+F
Enter a name in the Search Address Books box: F11
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