Did You Know…Outlook Keyboard Shortcuts

by | Sep 27, 2012 | Uncategorized

Task: You spend much of your day managing email, your schedule and your contacts using Outlook.  How can you more efficiently navigate the tool?

Solution:  Utilize a few lesser known but powerful keyboard shortcuts to make frequent tasks speedier.  Not everyone uses shortcut keys to save time, but some people find them easier to use than a mouse, especially when spending long stretches of time at the computer or working on a laptop with an awkward mouse.

How:  The list of possible shortcuts is long so we’ll share some of our team’s favorites.  Note that with Outlook 2007, you can now actually customize keyboard shortcuts.

To Do This:  Press

Basic Navigation:

Switch to Mail:  CTRL+1

Switch to Calendar:  CTRL+2

Switch to Contacts:  CTRL+3

Switch to next message (w/ message open):  CTRL+PERIOD

Switch to previous message (w/ message open):  CTRL+COMMA

Email Management:

Mark as read:  CTRL+Q

Mark as unread:  CTRL+U

Open flag follow up dialogue box:  CTRL+Shift+G

Create new [message, event, contact, page]:  CTRL+N

Save:  CTRL+S


Forward:  CTRL+F

Enter a name in the Search Address Books box:  F11


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John Ahlberg
CEO, Waident

CIO in the corporate world and now for Waident clients. John injects order and technology into business process to keep employees productive, enterprises running, and data safe.


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