Did You Know…About Protected View in Office 2010

by | Mar 12, 2013 | Uncategorized

Task: Edit, print, send or save documents efficiently without errors or delays related to protective mode.  Several documents keep opening in “Protected View” with the yellow bar across the top and cause delays in my work when I try to process these files and I receive errors trying to open, edit, print or save.

Solution: Exit or Turn off Protected View, which is a default feature with Microsoft 2010.  Protected View is a read-only mode in which most editing functions have been disabled.  Files default to protected view for several reasons, most commonly as a precaution in case the file is unsafe.  When opening the file a yellow bar will appear at the top stating something like:

Protected View                This file originated from an Internet location and might be unsafe.

Or

Protected View                This file originated as an e-mail attachment and might be unsafe.

If you just need to review the document you can leave it in Protected View.  Otherwise you have the follow 2 options:

  1. Exit Protected View as needed for each document in Protected View:
    • If you know the file is safe and you need to save, edit or print it, you can exit Protected View.  The file becomes a trusted document.  See steps for Exiting Protected View Below.
  2. Turn off Protected view:
    • If you are careful about only opening attachments from known senders and valid internet sites you can turn off protected view for each Office application separately (Word, Excel and Power Point).   See steps below to turn off protected view.

How:

To Exit Protected View for a document:

  • Open the document > You will see the Yellow Protected View notification message.   On the Message bar, click Enable Editing.  This will allow you to edit, save or print this document only.  You will continue to receive this notification for other documents.

protectedview1

To Turn off Protected View:

  • Open the document  > Click File > Options > Trust Center > Trust Center Settings  > Protected View > uncheck all the boxes, or only the ones desired.
  • Repeat the same steps as needed for Excel / Word / Power Point

protectedview2

 

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John Ahlberg, CEO, Waident Technology Solutions

John Ahlberg
CEO, Waident

CIO in the corporate world and now for Waident clients. John injects order and technology into business process to keep employees productive, enterprises running, and data safe.

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